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Billing & Shipping Administrator

Company: The Zidian Group
Location: Youngstown
Posted on: January 9, 2022

Job Description:

Assist with all administrative and logistical tasks associated with keeping the business running smoothly and efficiently. Duties include customer service, management of documentation (e.g., customer orders, billing, and shipping) and is a liaison between the warehouse and logistics team.
Order Management and Billing Procedure Duties

  • Review open orders in Load Planning
  • Organize printed orders by driver route and distribute current day pick tickets to appropriate warehouse staff (Warehouse Supervisor and Cold Selector/Receiver)
  • Collect pick tickets, fulfill (key in allocations where necessary), transfer to an invoice
  • Print customer invoices
  • Post all daily invoices and print any oncoming next day orders at the end of the current day
  • Troubleshooting ordering issues or Sales Representative order errorsCoordinate and Prepare Shipping Documents
    • Prepare Driver Load Sheets and crosscheck invoices to them for next day deliveries
    • Prepare Driver Folders for next day with load sheets, invoices, pickup memos, etc
    • Book and Schedule any LTL loads needed for ZSF Division deliveries
      Manage Shipping Reports and Advanced Shipping Notices (ASN) for Crossdock Accounts
      • Print a copy of invoices for each store under that Crossdock run, fold appropriately and place in the packing slip envelopes for warehouse
      • Create and distribute customer cross dock recaps and upload in customer portals were applicable
      • Create and execute customer cross dock or DSD ASN's were applicable
        Check in Driver Folders and any additional Shipping Documents from Previous Day
        • Report any issues or missing documents from the driver folders to the Transportation Manager
        • Retrieve any payments/documents from the folders to be placed in safe with necessary paperwork
        • Make any necessary copies and distribute to appropriate parties their portions of documentation they need to complete their tasks
        • Scan any documentation and communicate delivery issues to key parties (Sales, CSSR, etc)
          Process COD Payments for product being directly picked up at the Austintown facility for employee orders, spaghetti dinners, etc. via Cash, Check or Credit Card
          • Maintain petty cash usage and provide backup documentation on use of petty cash for end of the month reconcile by the Warehouse Manager
            Requirements
            • High School Diploma Required
            • Associate degree or equivalent certification program preferred
            • Minimum 2 years of office or logistics experience preferred
            • Strong knowledge in Microsoft Office software including Outlook, Excel, and Word
            • Experience working with Microsoft Great Plains Dynamics, load planning and relational databases preferred
            • Able to work long hours when necessary; work overtime hours when it is needed
              The Zidian Group offers a competitive benefit package:
              • Medical, Dental, Vision
              • Critical Illness, Accident, Supplemental Life Insurance
              • Company Paid Life Insurance, STD, LTD
              • 401k with Company Match
              • 8 paid holidays
              • PTO

                About The Zidian GroupIt is our mission, but more importantly our passion, to produce and distribute food products that exceed consumer quality and taste expectations as well as deliver exemplary dining experiences. In addition to our own Gia Russa brand, we also manufacture various private label products in our LEED certified food manufacturing facility, situated on our 10-acre campus. Along with our manufacturing, we also import from Italy as well as distribute to all 50 states, Canada and Mexico.Throughout the years, we have brought consistently fresh, flavorful and healthy Italian specialties to the marketplace. We use only a few select ingredients that are pure and free of additives or preservatives while passionately upholding time-honored Italian traditions to proudly produce some of the world's most sought after pasta sauces and Italian specialties.

Keywords: The Zidian Group, Youngstown , Billing & Shipping Administrator, Other , Youngstown, Ohio

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