YoungstownRecruiter Since 2001
the smart solution for Youngstown jobs

Coordinator, Records

Company: Youngstown State University, OH
Location: Youngstown
Posted on: November 17, 2023

Job Description:

Salary: $42,055.00 - $50,000.00 Annually

Location : Youngstown, OH

Job Type: Professional Administrative

Job Number: 202300182

Division: Student Affairs & Inst Effectivenes

Department: Registration & Records

Opening Date: 09/22/2023

Bargaining Unit Status: Association of Professional Administrative Staff (APAS)

Salary Grade: A4

Full-time Equivalency: 1.0

Summary of Position
Ensures the day-to-day functionality of the assigned area's operations and services as related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies. The class generally determines work sequences (which task comes first) within any department/divisional guidelines.
Position Information

Maintains an understanding of degree progress and University policies, regulations, and procedures, answering questions about functionality and usability and directing users to appropriate University resources as necessary.

Monitors and processes degree audit exceptions.

Processes curriculum updates, additions, and deletions and changes to degree requirements in Degree Audit scribe; manages and maintains integrity of data; assists in conducting regular reviews of the academic catalog to ensure Degree Audit and Courseleaf accurately reflects the requirements of each academic program.

Assists with training as needed.

Collaborates with colleagues and participates as an active member on committees as assigned.

Works with constituents to modify and test degree audit software.

Assists leadership with the planning and timeline of new initiatives and projects based on university and department goals.

Leads and coordinates special projects as assigned.

Understands procedures and systems related to records functions providing support to department as needed.

Works collaboratively within the department, engaging in ongoing communication and information sharing.

Investigates and resolves discrepancies that arise between degree audit and SIS.

Maintains records communications and documentation (internally and externally).

Handles highly confidential student information in accordance with federal and state laws, university policies, and established procedures. Ensures secure handling and dissemination of sensitive data.

Represents the Associate Register at meetings and events as needed.

Works with university constituents on the auditing, troubleshooting, and publication of the University Catalog.

Provides additional support in maintaining the student information system, Ellucian Banner, as needed.

Serves as a liaison with stakeholders and IT for Penguin Intelligence and other student data reporting initiatives.

Other Functions and Responsibilities: Performs other related duties as assigned.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday through Friday.

Supervision Exercised: May exercise supervision over student employees.

Reports to: University Registrar

Qualifications and Competencies

Required Certifications, Training, and/or Licensures: None

Knowledge, Skills, and Abilities:

Knowledge of: University policies and procedures*; office practices and procedures*; FERPA, federal and state regulations and policies, records management; office management; project management.

Skill in: Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*; aptitude for technology; interpersonal skills, public speaking, flexibility, active listening, positive attitude.

Ability to: Work independently and follow through on assignments with minimal direction; manage large-scale projects over an extended period and work efficiently in a fast-paced environment; collect data, establish facts, and draw valid conclusions; determine material and equipment needs; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; develop and maintain effective working relationships.

(*) Developed after employment.

Minimum Qualifications: At least a bachelor's degree and one year of related experience.

Preferred Qualifications: Master's degree. Knowledge of Ellucian Banner and Degree Works software. Experience with project management. Experience with higher education curriculum. One year experience year in records management or relational database management and understanding.

At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.

Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options


Do you have at least a bachelor's degree and one year of related experience?

  • Yes
  • No


    What is the highest level of education that you have attained?
    • Did not complete high school.
    • High school diploma/GED or equivalent
    • Some college
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • Doctoral degree
    • Post doctoral degree
    • Juris doctor degree


      Please describe your related experience.

      Required Question

Keywords: Youngstown State University, OH, Youngstown , Coordinator, Records, Other , Youngstown, Ohio

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Ohio jobs by following @recnetOH on Twitter!

Youngstown RSS job feeds